An address like name@yourbusiness.com looks more professional than a free Gmail address, builds trust and keeps your business data under your control.
Two popular options
| Google Workspace | Zoho Mail / Workplace | |
|---|---|---|
| Interface | Gmail, familiar to most people | Zoho’s own clean interface |
| Apps included | Drive, Docs, Sheets, Meet, Calendar | Docs, sheets, meetings, calendar in Zoho suite |
| Pricing | Per user per month; higher | Per user per month; generally lower, with limited free options at times |
| Best for | Teams already using Google tools | Budget-conscious teams, Zoho users |
Plans and prices change; check both providers’ current India pricing.
Hosting email
Many web hosts include email accounts. They can work, but deliverability, storage and spam filtering are often weaker than dedicated providers.
Set up DNS records correctly
- MX records: route your email.
- SPF, DKIM and DMARC: prove your emails are genuine and keep them out of spam.
Create SPF and DMARC records with our SPF and DMARC generator. Read SPF, DKIM and DMARC explained.
A professional signature
Add name, role, phone, website and WhatsApp with our email signature generator.
Keep control
Register the admin account to the business owner, not an employee or developer.
Want the full picture? This article is part of Business websites: the complete guide, our in-depth guide with everything in one place.
